EPC Project Management Workflow

In Peacksoft EPC ERP, the process of managing tenders, BOQs (Bill of Quantities), and project estimation is deeply integrated to help production companies manage large-scale projects efficiently. Here's a breakdown of the system's capabilities and workflow:

1. Tender Record Management:
The company can provision tender records from clients, capturing all tender-related documents and BOQ (Bill of Quantities) data.
BOQ data is input into the system to track materials, labor, and services required for the project.

2. Design & Estimation:
After adding BOQ data, the company can create a Design & Estimation record.
Each design stage and process workflow is individually added as estimation items, specifying the design specifications like volume, quantity, and rate, in line with the project drawing.
The system allows the company to outsource any estimation workflow to subcontractors.
3. Project Bid Submission:
Once the design and estimation are finalized, the company can prepare and send a project bid to the client for approval.
This bid includes the cost estimation for all design items and outsourced work.

4. Project Scheduling and Task Tracking:
Post-estimation, each workflow is converted into a Project Schedule, where each estimation item becomes a project task to be tracked.
Time and resource allocation is done for each task, allowing real-time monitoring.
Project tasks are mapped with associated resources, and costing and billing for these resources are captured.

5. Subcontractor Management:
The system supports subcontractor bidding, RFQ (Request for Quotation), and invoice management.
Estimation items can be assigned to subcontractors, and the system tracks subcontractor bids, RFQs, and project awards.
The subcontractor’s invoices are tracked as part of the project cost.

6. Project Billing and Invoicing:
The system manages all aspects of project billing, including raising invoices based on milestones or deliverables.
Invoices and receivables from the tender party are tracked, along with all expenses related to the project.

7. Project Estimation and Costing:
The system generates Project Estimates that include final delivery timelines, cost projections, and project MRP (Material Requirements Planning).
This MRP report enables the company to raise purchase requisitions for required goods and materials, which are tracked through the SCM module of the ERP.
8. Document Repository and Task Monitoring:
The system maintains a project repository cloud where all relevant documents can be stored and shared among stakeholders.
For each project, additional tasks and events can be added to help monitor the progress and ensure the project is on track for final delivery.

9. Accounting and Expense Tracking:
The ERP system links to the accounting module for tracking all expenses related to the project, including contract invoices and subcontractor payments.
All expenses are booked into the accounting module, providing a comprehensive view of project costs.

10. Subcontractor Invoice and Project MRP:
Subcontractor invoices are added to the project’s overall costing.
The Project MRP ensures that procurement activities are streamlined, ensuring materials are available when needed, and costs are tracked efficiently.

11. Plant and Machine Logs:
The system helps maintain plant and machine logs to track the running costs of machinery and equipment, which are attributed to the project.
This integrated approach ensures that companies can manage tenders, design, estimation, project scheduling, subcontractor management, and financial tracking from a centralized platform. The visibility into every stage of the project lifecycle, from procurement to final billing, ensures better control over costs and timelines.

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Peacksoft ERP (www.peacksoft.com) has been the one of the best ERP software providers pan India with the following capabilities. Business flow operation (management) in Peacksoft UI is very self-descriptive so that every process is well mapped in proper sequence of operation. Every flow operates on previously generated record which is consistent in all the records. Peacksoft workflow and data model is as per any standard ERP workflow available in big ERP software vendors like SAP, Oracle, Microsoft and Others. Hence migrating from any other software to Peacksoft or from Peacksoft to other software is very smooth. Peacksoft being a SaaS based software provider, is the cheapest in terms of resource usage and maintenance. It is very simple and easy to use yet very functionally rich. Existing organizational structure can relate the similar process flow and responsibilities to the software features. Just like any other Centralized cloud infrastructure upgrade, Peacksoft has seamless software upgrade in very short window period where end user does not get affected. It has the minimum implementation time and maximum customization possible.