Context

The e-Way Bill system under GST is a crucial aspect of compliance for businesses involved in the transportation of goods. Here’s a detailed overview of how to generate e-Way Bills effectively, particularly for large taxpayers using API integration:

What is an e-Way Bill?
The e-Way Bill is a digital document required for the movement of goods exceeding a certain value, serving as proof of compliance with GST regulations. It contains details such as the consignor, consignee, and the nature of goods being transported.
Generating e-Way Bills:
Manual Generation:
Taxpayers can generate e-Way Bills manually through the GST portal by entering details such as the invoice number, vehicle number, and other required information.
Once generated, the e-Way Bill can be printed and presented during transportation.

API Integration for Large Taxpayers:
For large taxpayers generating numerous e-Way Bills, API integration is the most efficient method. This involves creating a site-to-site connection between the taxpayer’s system and the e-Way Bill system.
How API Integration Works:
Invoice Generation: As the taxpayer generates an invoice in their system, the API sends a request to the e-Way Bill system to create an e-Way Bill.
Data Submission: The request includes all necessary details, such as:

• Invoice number
• Consignor and consignee details
• Goods description
• Transport mode and vehicle number

E-Way Bill Generation: Upon receiving the request, the e-Way Bill system processes the information and generates an e-Way Bill number (EWB No).
Seamless Data Transfer: The generated e-Way Bill number is sent back to the taxpayer’s system, where it can be automatically linked to the corresponding invoice.
Printing and Compliance: The e-Way Bill number can be printed on the invoice, facilitating compliance and enabling the movement of goods.

Benefits of API Integration:
Eliminates Manual Data Entry: Reduces the chances of human error associated with manual entry, ensuring accuracy in the details submitted.
Efficiency: Speeds up the e-Way Bill generation process, allowing for quick movement of goods without delays.
Real-time Updates: Provides real-time tracking and updates on e-Way Bill status, enhancing operational efficiency.
Improved Compliance: Ensures adherence to GST regulations by automating the e-Way Bill generation process.

By implementing API integration for e-Way Bill generation, large taxpayers can significantly streamline their logistics operations. This approach not only enhances accuracy and efficiency but also ensures compliance with the GST framework, thereby facilitating smoother business operations. Peacksoft ERP can support this integration, making it easier for businesses to manage their supply chain effectively while adhering to regulatory requirements.

E Way Bill in Peacksoft ERP

the sales invoice having the goods value more than Rs 50000 is elligible for E Way Bill generation.

E Way Bill Preview and Generate E Way Bill

The e-Way Bill generation process within Peacksoft ERP incorporates robust validation mechanisms to ensure compliance and accuracy. Here’s an overview of how these validations work and how the integration with GSTN is set up:
Validation Mechanisms in e-Way Bill Generation
Supplier and Buyer Details Validation:
Mandatory Fields: Before generating an e-Way Bill, the system validates essential details for both suppliers and buyers, including:

• Supplier and Buyer Name
• Address: Complete address with street name, locality, etc.
• Place: City or locality name.
• State Code: The corresponding state code as per GST regulations.
• Pincode: Valid postal code for proper delivery location.

Error Alerts: If any of these mandatory fields are missing or incorrect, the system will display alert messages indicating specific errors, preventing the generation of the e-Way Bill until corrections are made.
Invoice Item Validation:
Item-wise Checks: The ERP checks each item in the invoice for compliance with GST regulations. This includes:

• Valid HSN/SAC codes.
• Accurate item descriptions.
• Correct taxable values and rates.

Validation Messages: If there are discrepancies in any item details, alert messages are shown, and the user is prompted to make necessary adjustments.

API Integration for E-Way Bill Generation
Credentials Requirement:
To enable communication with the GSTN e-Way Bill server, users must provide their GSTN server e-Way Bill registration credentials. These credentials authenticate the user and authorize access to the e-Way Bill services.
Integration with GSP Providers:
GSP Providers (like Tera Software, MasterGST API services) facilitate the integration between the Peacksoft ERP and the GSTN e-Way Bill server. The API acts as a bridge, allowing seamless data transmission and communication.
Communication Process:
Upon successful validation of all mandatory fields and item details, the Peacksoft ERP uses the provided credentials to send an API request to the GSP provider.
The GSP then relays this request to the GSTN e-Way Bill server for processing.
Once the e-Way Bill is generated, the GSP returns the e-Way Bill number (EWB No) and status back to the Peacksoft ERP.

Benefits:
Accuracy: Ensures that all details are correct and compliant with GST regulations, reducing the likelihood of errors.
Compliance: Prevents non-compliance issues by enforcing checks before e-Way Bill generation.
Efficiency: Streamlines the e-Way Bill generation process by integrating validation directly into the ERP workflow, saving time and effort for users.




Generate E Way Bill button will create the number and keeps reference in the Invoice as follows.

E-Invoicing in Peacksoft ERP

The E-Invoice system integrated within the Peacksoft ERP provides a streamlined and efficient way to handle B2B transactions by ensuring that all invoices are authenticated electronically by the GST Network (GSTN). Here’s a comprehensive overview of how the E-Invoice system operates and its benefits:

Overview of the E-Invoice System
Authentication and Identification:
Every B2B invoice generated through Peacksoft ERP is authenticated electronically by the GSTN.
An Identification Number (IRN) is issued by the Invoice Registration Portal (IRP) for each invoice. This unique number serves as proof of authentication and is essential for compliance with GST regulations.
Real-Time Data Transfer:
Once an invoice is generated and authenticated, the relevant invoice details are transferred in real-time to both:
The GST portal, which is used for filing returns.
The E-Way Bill portal, facilitating the generation of e-Way Bills linked to the invoice.
This real-time integration eliminates the need for duplicate data entry, significantly reducing the chances of human error.
Key Features of the E-Invoice System in Peacksoft ERP
Seamless Integration:
The ERP system is equipped to interface directly with the IRP, allowing for automatic submission of invoices and retrieval of the IRN.
Once an invoice is generated in Peacksoft ERP, it is automatically sent to the IRP for authentication.
Automatic Generation of E-Way Bills:
The E-Invoice system facilitates the automatic generation of the Part-A of the e-Way Bill based on the invoice data. This means that users do not have to manually enter information to create an e-Way Bill, streamlining the logistics process.
Reduction of Compliance Burden:
Since the invoice data is sent directly to the GST portal, it simplifies the process of filing GSTR-1 returns. Users can rely on the accurate, pre-filled data, significantly reducing the time and effort required for compliance.
Error Minimization:
By eliminating manual data entry and ensuring that all necessary information is authenticated before submission, the E-Invoice system minimizes the potential for errors that can arise from human intervention.
Enhanced Tracking and Reporting:
The integration allows for better tracking of invoices and payments, as all data is centralized within the Peacksoft ERP.
Users can generate reports based on E-Invoice data, improving visibility into cash flow and outstanding receivables.
Benefits of Implementing the E-Invoice System
Improved Efficiency: The automation of invoice generation and submission processes saves time and resources for businesses.
Cost Savings: Reducing the need for manual data entry and compliance checks can lead to significant cost savings in administrative efforts.
Regulatory Compliance: By adhering to the requirements set forth by GSTN, businesses can avoid penalties and ensure smooth operations.
Better Financial Management: Real-time data transfer helps businesses manage their finances more effectively by providing up-to-date information on receivables and tax liabilities.

The E-Invoice system integrated into Peacksoft ERP provides businesses with a robust solution for managing their B2B transactions efficiently. By automating the authentication and submission processes, it not only enhances compliance with GST regulations but also streamlines overall financial operations, allowing businesses to focus on their core activities.

E Invoice Preview and Generate E Invoice

The E-Invoice system within the Peacksoft ERP incorporates a comprehensive validation process to ensure that all necessary information is accurate and compliant before the invoice is submitted for authentication. Here’s an overview of how the validation process works and its significance:

E-Invoice Validation Process
Mandatory Detail Verification:
Supplier and Buyer Information: The system validates crucial details, including:

• Address: Ensures the complete address is provided and correctly formatted.
• Place: Confirms that the place of supply is specified accurately.
• State Code: Checks that the correct state code is used based on the GST classification.
• Pincode: Validates that the pincode corresponds to the provided address.

Invoice Item-wise Checks:
Each item listed on the invoice undergoes scrutiny to ensure that:
Item Description: Is accurately defined and meets compliance standards.
HSN/SAC Codes: Are correctly assigned to each item.
Quantity and Price: Are provided, and any applicable discounts or taxes are calculated accurately.
Alert Messages for Validation Errors:
If any discrepancies or missing information are detected, the system generates alert messages, informing the user of specific validation errors.
The invoice cannot be submitted until all errors are resolved, ensuring compliance with regulatory requirements.
Credential Requirements:
To connect with the E-Invoice IRP Portal for generating invoices, users must provide their E-Invoice server user registration credentials.
These credentials facilitate communication between the Peacksoft ERP and the IRP Portal through the GSP Provider (like Tera Software, MasterGST API services) that is integrated into the system.

Benefits
Accuracy and Compliance: The stringent validation checks help ensure that all necessary information is accurate and compliant with GST regulations, reducing the risk of penalties and rejections.
Efficiency: By preventing errors from reaching the IRP, the process saves time and resources that would otherwise be spent correcting issues post-submission.
User Guidance: Alert messages provide clear guidance to users on what needs to be corrected, enhancing the overall user experience and ensuring a smoother invoicing process.
Streamlined Integration: With the automated checks and necessary credential requirements, users can easily generate E-Invoices, seamlessly integrating with the broader ERP system for efficient financial management.

The validation process integrated into the E-Invoice system of Peacksoft ERP plays a critical role in ensuring that all invoices generated are compliant, accurate, and ready for submission to the GST Network. By incorporating mandatory checks and providing clear feedback for errors, the system enhances the invoicing experience for users while ensuring regulatory adherence.







Generate E-Invoice button will create the IRN and keeps reference in the Invoice as follows.





E Invoice details can be added in the Tax Invoice as shown below.