Quality Inspection & Control

In Peacksoft ERP, Quality Check (QC) is integrated throughout the supply chain, from procurement to production and delivery. The QC module ensures that goods meet quality standards at every stage, helping businesses maintain consistency, compliance, and customer satisfaction.

Key Features of Quality Inspection in Peacksoft ERP:

1. QC Master Configuration:
a. Master Data Setup: The system requires users to configure QC master data for all goods involved in the production and supply chain. This includes defining specific quality parameters, sampling methods, and acceptable quality levels for each product or material.
b. Configurable QC Parameters: For each product or material, different QC attributes such as dimensional checks, material properties, functional tests, and visual inspections can be configured.

2. Instrumentation & Calibration:
a. Instrument Details: Users must input the details of the inspection instruments used, such as measuring devices, sensors, and testing equipment. Each instrument's specifications and calibration data are stored in the system.
b. Calibration Status Tracking: The system tracks the calibration status of instruments to ensure that only calibrated and certified devices are used in inspections. Calibration schedules can be configured, and alerts are generated when an instrument requires recalibration.

3. Sampling Plan & Procedures:
a. Sampling Methodology: Sampling is a critical aspect of quality control. The system allows users to define and manage sampling plans for each product, specifying sample size, sampling frequency, and inspection points.
b. Automated Sampling Plans: Based on the predefined QC master, Peacksoft ERP can suggest sampling procedures for different production batches or lots. This ensures that sampling is consistent and compliant with quality standards.

4. Stages of Quality Inspection:

a. Incoming Goods Inspection (Procurement Stage): Quality checks are performed when raw materials or components arrive from suppliers. Peacksoft ERP integrates with procurement to ensure that all incoming materials are inspected based on the QC master before they are accepted into inventory.
b. In-Process Inspection (Production Stage): Quality inspections are carried out during various stages of production to ensure that intermediate products meet the required specifications. This helps in identifying and correcting defects early in the production process.
c. Final Inspection (Pre-Delivery Stage): Before goods are shipped to customers, a final quality check is performed to ensure that finished goods meet all customer and regulatory standards.

5. Recording and Storing QC Data:
Real-Time Data Capture: During inspections, real-time data from the QC instruments is captured and recorded in the ERP system. Inspectors can also manually input results and notes.
Defect Logging: Any defects or non-conformities found during inspections are recorded. The system allows for detailed tracking of defect types, root causes, and corrective actions taken.
Inspection History: Each product or material has a complete QC history, including all inspections, defects found, and corrective actions. This history helps in audits and traceability.

Quality Master

QC Master
QC master has the details of inspection parameters with their reference values, measuring instrument and sampling plan configuration. For setting generic test paramters, user needs to create Global test parameters.

Instrument Calibration
It captures last calibration details and next claibration due date. It also shows user alert for days remaining. QC dashboard also shows quick status of calibration due alert for instrument.

Sample Inspection

In Peacksoft ERP's Quality Inspection module, the process of quality control (QC) for raw materials (RM) after Goods Receipt Note (GRN) or finished goods after production completion follows a structured flow to ensure effective inspection and decision-making. The system offers both detailed sample-based inspections and shallow QC inspections, depending on the user's requirements.

Quality Inspection Workflow:
1. Initiation of QC Request:
A QC request is automatically raised or manually created after GRN for raw materials or after production completion for finished goods.
The request contains the essential details:
Item name and description
Quantity to be inspected
Environment and context for the inspection (e.g., storage conditions, temperature)
Sampling requirements, such as how many samples to test, which inspection methods to use, and acceptable quality limits.

2. Inspection Process:
The Quality Department is notified of the inspection request through the system. The QC team can now proceed with the inspection based on predefined QC parameters.
Sampling-based Inspection: For more detailed inspections, the system follows a sampling plan as defined in the QC master. The team captures detailed measurements and test results for each sample. The inspection results for each sample are logged, including test values, observations, and defect details.
The results are aggregated, and the system provides insights on accepted and rejected quantities based on the predefined acceptable quality limits (AQL).

3. Shallow QC Inspection Option:
For cases where a detailed inspection isn’t necessary, Peacksoft ERP provides the option for a shallow QC inspection.
Instead of capturing detailed measurement results, the user can update:
QC Status: “QC OK” for accepted items or “Rejected” for failed inspections.
Rejected Quantity: If some items do not meet quality standards, the system records how many were rejected.
QC Comments: A brief summary or reason for rejection if applicable.
This simplified process allows for quick QC approvals or rejections, especially for low-risk or bulk goods.

4. QC Dashboard and Reports:
The QC Dashboard provides a real-time overview of ongoing and completed inspections, displaying key metrics such as:
Accepted quantity vs. Rejected quantity for each inspection.
Inspection status (e.g., in progress, completed, pending).
Detailed QC reports can be generated to analyze:
Inspection results per sample
Trends in rejections or defects
Compliance with quality standards over time
These reports help in tracking overall quality performance and identifying areas of improvement.

5. Outcome and Further Action:
Based on the inspection results, the next steps are automatically triggered in the system:
If the items are QC approved, they are moved into inventory or marked as ready for delivery.
If the items are rejected, they are quarantined, and further action, such as rework, return to supplier, or disposal, can be initiated.

Quality notes and detailed inspection results are stored in the system for future reference and audit purposes.

Quality inspection Results

In Peacksoft ERP's Quality Control (QC) module, the Inspection Result and Inspection Report are essential steps in determining the quality of goods, whether at the raw material stage, in production, or for finished goods.

Inspection Result:
Sample Inspection:
During the inspection process, the system captures detailed test values for each sample against the parameters specified in the QC master. For each sample tested, multiple parameters (e.g., dimensions, material strength, etc.) are evaluated and recorded. The results for these parameters are input into the system for each sample, creating a detailed record of the inspection process.
Pass/Fail Status:
Based on the values entered and the acceptable ranges defined in the QC master, the system automatically calculates whether the sample passes or fails.
If all parameter values are within the defined limits, the sample will receive a "Passed" status.
If any parameter falls outside the acceptable range, the sample is marked as "Failed."
The results for each sample are stored, allowing the QC team to review them before making a final decision.

Inspection Report:
Consolidated Results:
Once all sample results are captured, the ERP generates a consolidated inspection result.
The consolidated view summarizes the performance of all samples tested, showing which samples passed and which failed.
For each parameter tested, the report highlights the actual values obtained and whether they meet the required quality criteria.

Acceptance or Rejection:
The user (QC manager or relevant personnel) reviews the consolidated results and makes the decision to accept or reject the inspection.
This discretion allows for flexibility in cases where minor deviations are present but may still be acceptable for use.
Alternatively, if a significant number of samples fail, the entire batch may be rejected, or specific steps may be taken to address the issues.

Final Inspection Report:
After reviewing the results and making the final decision, the system allows the user to generate an inspection report.
This report contains the detailed test values for each sample and parameter, as well as the overall pass/fail status of the inspection.
It also includes a summary section where the QC team can provide final comments, including any corrective actions required if the batch is rejected.
The report can be exported for auditing, compliance, or shared with other departments such as production or procurement.

The Inspection Result and Inspection Report ensure that quality checks are systematic and that decision-making is based on accurate data, enabling users to maintain high standards of quality control throughout the production process.